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Date
To whom it may concern
I confirm that I have known (name) for (number) years.
(State relationship – social, business, working together in some other capacity, club, activity, project, etc.)
At all times I have found (name/him/her) to be (state characteristics – eg, dependable, reliable, hard-working, conscientious, honest, peace-loving, courteous, etc – to be as helpful as possible think about what the reader will most prefer to see, in terms of satisfying concerns, or seeing evidence of relevant required skills or characteristics).
I’m happy to provide further information if required. (optional)
Yours faithfully, etc.
To Whom it May Concern:
I highly recommend Jane Doe as a candidate for employment. Jane was employed by … (Company Name) as an Administrative Assistant from 2002 – 2005. Jane was responsible for office support including word processing, scheduling appointments and creating brochures, newsletters, and other office literature.
Jane has excellent communication skills. In addition, she is extremely organized, reliable and computer literate. Jane can work independently and is able to follow through to ensure that the job gets done. She is flexible and willing to work on any project that is assigned to her. Jane was quick to volunteer to assist in other areas of company operations, as well.
Jane would be a tremendous asset for your company and has my highest recommendation. If you have any further questions with regard to her background or qualifications, please do not hesitate to call me.
Sincerely,
John Smith
Title
Company
Address
Phone
Email
Not all reference letters come up roses. Because a glowing statement isn’t possible in every case, occasionally a person will be asked to provide a reference for an employee that is less than stellar. Here’s how to handle this situation diplomatically.
To Whom It May Concern,
Fran Smith worked under my supervision at X Company for three years. As a sales associate, she displayed enthusiasm and positivity. She was a team player and helped motivate fellow sales professionals. While her strengths tended to outweigh her weaknesses, she required frequent retraining in the areas of meeting sales quotas, closing deals, and communicating an effective sales pitch to potential clients.
Fran’s services were no longer needed by X Company. We wish her all the best in her future ventures.
Sincerely,
Ted Doe, Sales Manager
(company)
(contact info)
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