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Reserving accommodation for Executives

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(1) The Manager

_ Majestic Hotel,

Dear Sir,

We shall be glad if you reserve the following accommodation for two of our directors, Mr. Frith and Mr. Collins: 2 single rooms, if possible each with a private bathroom, from the 3rd May, for 3 nights.

Please be so kind as to let us have an early confirmation of this booking.

Yours faithfully,

XYZ & Co. LTD

Secretary.

 

 

(2) The Yorkshire woolen mills Limited

Sir Guy Bangs, Bt. (Chairman) Upper Bridge Street,

S.A.Ragwood (Managing Director)

 

The Manager,

Palace Hotel,

Dear Sir,

The Chairman and the Managing Director of this Company will be visiting … in September, for the World Trade Fair, and will require a suite with two bedrooms. A single room, on the same floor if possible, will also be needed for their secretary, and a room for their chauffeur.

Please let me know whether you can reserve this accommodation from the 10th to the 15th September inclusive. I shall be glad to have a reply by return, with details of your charges.

Yours faithfully,

The Yorkshire Woolen Mills Limited

Secretary.

 

Reply to Letter No. 1

The Secretary,

XYZ & Co. Ltd.,

…………

 

Dear Sir,

Thank you for your letter of 20th April.

I have reserved the accommodation required for your directors, Mr. Frith and Mr. Collins:

2 single rooms, each with a private bathroom, from May 3rd, as requested.

I enclose a brochure for your further information.

Yours faithfully,

Manager

 

Reply to letter No. 2

The Secretary,

The Yorkshire Woolen Mills Ltd.,

LEEDS 2,

ENGLAND.

Dear Sir,

A suite on the first floor has been booked for your Chairman and Managing Director, as you request, with nearby single room for the private secretary and a room for the chauffer, as from September 10th.

I am grateful for this early notice, as bookings are very heavy now for September on account

of the World Trade Fair to be held here.

I shall be happy to welcome Sir Guy Bangs and Mr. Ragwood.

Yours faithfully,

Manager.

 

Exercises

 

Business letter

Write the plan of a business letter:

Body of the letter, b. signature, c. complimentary close, d. salutation, e. opening, f. signing off, g. sender’s address, h. reader’s name and address.

Complete the sentences:

On the right corner we write …. 2. The …. should be written after the receiver’s name and address. 3. The body of the letter is the ….. 4. It is customary to close a letter with ….

Compose a letter to a hotel:

Dear Mr. Clark, in Moscow, I, be arriving, shall, the 14, of, February, yours sincerely, you, book, could, accommodation, at, Grand Hotel, Norman Black, looking, forward, to hearing, you, from, I, am.

 




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