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go to the Tools menu
click on “ Customize ”
click on the “ Keyboard ” at the bottom of the window
scroll down the Categories window until you get to Macros, and click on it
ensure that the “ Save Changes In ” box reads ‘ Normal ’ (if you’ve copied the macros)
click on the macro to which you wish to assign keys (e.g. GreekRough)
click in the “ Press New Shortcut Key ” box
press the keys you want (e.g. ALT and < [press ALT first])
click “ Assign ”
repeat with the other macros
click “ Close ”
Note: Should you wish to remove a key assignation, then follow the steps above as far as step 6 (‘click on the macro to which…’). Then in the Current Keys box click on the assignation that you wish to remove, and click Remove.
Note 2: The suggested key-assignations for each diacritic will be on display during the above process (in the Description box), so you do not need to write them down should you decide to use them.
Note 3: Whilst you are in the Keyboard Customization screen, it is a very good idea to assign some key presses to various fonts. In the Categories window, click on Fonts. Then click on Greek, and having clicked in the “ Press New Shortcut Key ” box, type in the keys you want (e.g. ALT + G). Click “ Assign ”. Then do the same for Times New Roman (e.g. ALT + R, since you shouldn’t use ALT + T [see note on previous page]). This means that when changing fonts, you will no longer have to fiddle with the mouse or the fonts menu.
TEST AREA — TRY TYPING SOME GREEK BELOW:
Keys: ALT + /, \, <, >, J, =,;
mÁnin ¨eide, qe£
You will always find the latest version of these macros on my homepage, as well as a copy of the new Son of WinGreek program by Neil Beshoori and Ralph Hancock.
http://users.ox.ac.uk/~ball0087/download/
or the Oxford Classics Homepage:
http://units.ox.ac.uk/departments/classics/software/greekmacropage.html
Transcription Macros for Word® 97
By Matthew Robinson, Balliol College, Oxford, 25/09/97
Installation
See the file Word97GreekInstallation.doc for further details.
General description
This package contains three macros: i) GreekAddDot, which adds dots beneath letters; ii) GreekLunate, which inserts a Times New Roman ‘c’ without changing the font of the whole word; and iii) GreekLineAdjust, which evens out the unusual line-spacing created by the other two macros.
The specifics…
Note: in the examples below, the keys assigned to the various macros are the ones that come ‘ready-made’, but I’m not sure how well they travel in Word 97. Re-assigning the keys is very easy, and full instructions are given in Word97GreekInstallation.doc.
i) GreekAddDot
This macro adds a dot beneath a letter, or if one is already present, removes it. Since there are no actual characters defined with dots beneath them, the dots have to be inserted using an equation field. What this means is that you cannot delete the dot by simply pressing the backspace key (the computer will beep at you if you try it): instead, it must be removed using the macro:
For instance: if you have typed a, typing ALT + D will add a dot: a. Any attempts to remove this by pressing backspace will fail. To get rid of the dot, you have two options:
i) type ALT + D again: this will change aback to a.
ii) hold down SHIFT and press the LEFT key once: this selects one character to the left (the dot), which you can then delete (with the backspace key).
This brings us on rather nicely to the two ‘known issues’ with GreekAddDot:
a) though a character with a dot beneath it looks like one character, it actually consists of two: thus if you have just typed a, you will have to press the left cursor-key twice to move the cursor to before the alpha. If you press the left key just once, then you have moved the cursor to a point after the alpha but before the dot. So if you were now to type b, the following would appear on the screen: ab(i.e. the dot appears under the beta). This may sound complicated, but use and experience will make everything clear.
b) At present, if you try to change the accent of a dotted character, strange things will happen: for example if you have typed ¥, typing ALT + ~ (circumflex) [with the WinGreek macros supplied with this package] will give ¥ - which appears on the screen as ¥ followed by a square box (I'm not sure what will happen with Beta). This will be dealt with in the next version of the macros, whenever that will appear (perhaps about Easter 1997). Email me if you want to be informed of any updates.
Note: The exact placing of the dots has been optimized for font-size 12: the macros will attempt to deal with any other font size, though since the dots can only be placed an even number of points to the left, there may be one or two infelicities.
Further note: the macro can be customized to a small degree, though you will have to make the necessary changes yourself. You can specify whether the all the dots should appear on the same horizontal level, but not centred, or whether they should appear on different levels, but in the centre of the character, i.e.:
a) same horizontal level, not centred: sfragij[1]
b) different level, centred: sfragij
For font-size 12, a line-spacing of 15 points will ensure that all the dots print correctly. However, if you choose to have the dots centred but on different levels, then you will not be able to see them on the screen unless you have a line-spacing of at least 20 (examples of all these spacings are to be found later in the document). If you want to see the dots on the screen and you find that a line-spacing value of 20 leaves the lines too widely spaced, you can edit the default depth of the dot: at present this is 3, but can be changed to 2 (for example) if required.
To edit these values, go to Tools/Macro, click on GreekAddDot, click on Edit: the macro text will appear. Follow the instructions given there, go to File/Close, and when asked if you want to keep the changes, click Yes.
ii) GreekLunate
This macro inserts a Times New Roman ‘c’ and pretends that it is a Greek Lunate Sigma: a macro is required for this as changing font in the middle of the word tends to change the font of the whole word. Thus you can now write st£sij as ct£cic, which looks jolly nice.
Instead of typing s or j, press ALT + S. A ‘c’ will appear will a black space after it: do not worry about this (it is just a space that has been selected), as it is essential to the correct functioning of the macro: when you type the next character (be it another letter, a space, or a full stop), the black space will disappear. If you wish to add a dot to the c, just press ALT + D as normal: do not attempt to remove the black space.
Note: it is possible to customize the fonts used in this macro: for example, if you want to have an Arial ‘c’ rather than a Times New Roman one; or if you are using Ralph Hancock’s Greek Old Face font rather than the WinGreek one. To perform such customization, go to Tools/Macro, click on GreekLunate, click on Edit: the macro code will appear. Follow the instructions given there, go to File/Close, and when asked if you want to keep the changes, click Yes.
iii) GreekLineAdjust [the dots in this document may print oddly. See note above]
The adding of dots and the mixing of fonts causes the lines to become unevenly spaced. This is where GreekLineAdjust comes in. Examples of the various line-spacings are given below (further information comes after the examples):
Uneven lines, directly after adding dots/lunate sigmas
E‡ ti kalÒn, Moàsai poli»tidec, À par¦ Fo…bou
crucolÚrew kaqaro‹c oÜacin ™kl[Ú]ete
Parnhcoà nifÒentoc ¢na ptÚc[a]cÀ par' 'OlÚmpou
B£kcJ t¦c triete<e>‹c ¢rcÒmenai qumšla[c,
nàn de Poce[i]d…ppJ ctugerÕn cunae…cate gÁrac
gray£menai dšltwn ™n crucšaiccel…cin.
With line-spacing at 15, and with non-centred non-low dots
E‡ ti kalÒn, Moàsai poli»tidec, À par¦ Fo…bou
crucolÚrew kaqaro‹c oÜacin ™kl[Ú]ete
Parnhcoà nifÒentoc ¢na ptÚc[a]cÀ par' 'OlÚmpou
B£kcJ t¦c triete<e>‹c ¢rcÒmenai qumšla[c,
nàn de Poce[i]d…ppJ ctugerÕn cunae…cate gÁrac
gray£menai dšltwn ™n crucšaiccel…cin.
Line-spacing at 20, for centered low dots
E‡ ti kalÒn, Moàsai poli»tidec, À par¦ Fo…bou
crucolÚrew kaqaro‹c oÜacin ™kl[Ú]ete
Parnhcoà nifÒentoc ¢na ptÚc[a]cÀ par' 'OlÚmpou
B£kcJ t¦c triete<e>‹c ¢rcÒmenai qumšla[c,
nàn de Poce[i]d…ppJ ctugerÕn cunae…cate gÁrac
gray£menai dšltwn ™n crucšaiccel…cin.
To use GreekLineAdjust, first select all the Greek text: for example, if you have a poem of 6 lines, and there are only dots/lunate sigmas in the last two, you must select all six lines regardless (otherwise the line spacing will still be uneven). Press ALT + L. You will then be asked to confirm that you have selected all the required Greek text. If you click OK, a dialogue box will appear, and you will be given a choice of pre-defined line-spacings and the opportunity to enter one of your own. The pre-defined setttings are as follows:
A spacing of 15 - for fontsize 12, allows both options in GreekAddDot to print.
20 - for fontsize 20, allows centred low dots to be seen on screen.
12 - for fontsize 10, allows both options in GreekAddDot to print.
To enter you own setting, type in the number in the box provided, and then click on other.
Now that your appetite has been whetted, read Word97GreekInstallation.doc for details on how to install these macros.
And finally…
I hope these macros are helpful. If there are any problems or glaring errors then please get in touch, and I will do what the pressures of study allow to sort them out. If you would like to be informed of updates, or have any comments or suggestions, then please do email me.
Matthew Robinson, January 1997
email: matthew.robinson@balliol.ox.ac.uk
You will always find the latest version of these macros on my hompage:
http://users.ox.ac.uk/~ball0087/download/
or the Oxford Classics Homepage:
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