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Applicants must submit the following documents to the Japanese diplomatic missions by the required date. The submitted documents will not be returned.
① Application Form (a prescribed form) 【original 3】※photo
② Placement Preference Form (a prescribed form) 【original 1】※photo
③ Field of Study and Research Program Plan (a prescribed form) 【original 1, copy 2】
④ Certified grade transcript for each academic year from the last university attended (issued by that university) 【original 1, copy 2】
⑤ Graduation certificate or degree certificate of the last university attended (or an attested document certifying that the applicant will graduate from the school, where applicable) 【1 original , 2 copies 】
⑥ Recommendation from the president/dean or the adviser of the last university attended
【1 original, 2copies】
⑦ Recommendation from the present employer (if currently employed) 【1 original, 2 copies】
⑧ Medical certificate (prescribed form) 【original 1, copy 2】
⑨ Abstracts of theses【1 original, 2 copies】
⑩ Photograph(s) showing applicant's own works of art or a recorded CD of musical performance
(only for those majoring in fine arts or music) 【1 original, 2 copies】
Note 1:These documents must be written in Japanese or English, or translations in either of these languages should be attached.
Note 2: Photographs (4.5×3.5 cm, taken within the past six months, upper body, full-faced, uncapped. Write your name and nationality on the reverse and paste them onto the Application Form and Placement Preference Form) attached to the original application must be originals; copies are not acceptable. It is acceptable to paste the data of photo on each application form and print it. (To print your photos and paste it on the application form is not allowed.)
Note 3: The Field of Study and Research Program Plan should describe concretely and in detail the applicant’s own research program because it will serve as important material for placement of the applicant at a university.
Note 4: The academic transcripts of the last university attended should show the grade scale applied and the grades earned by the applicant in all the subjects studied for each year of study at a university department/faculty and graduate school. (A degree certificate or a graduation certificate simply showing the ranking of the applicant at graduation will not substitute for academic transcripts.)
Note 5: The graduation certificate and the degree certificate obtained from the last university attended may be photocopies provided that the copies are attested by an authorized person of the university.
Note 6: For abstracts of the theses, abstracts of the graduation thesis and any presented papers will suffice. Please note that these abstracts will be used as basic data for evaluation of the applicant’s academic ability.
Note 7: Number the documents(① through ⑩) in the right upper corner.
NOTES
(1) The recipient is advised to learn, before departing for Japan, the Japanese language and to acquire some information about Japanese weather, climate, customs, university education, and conditions in Japan, as well as about the difference between the Japanese legal system and that of his/her home country.
(2) As the first installment of the scholarship payment cannot be provided immediately upon the recipient’s arrival, the recipient should bring approximately US $2,000 to cover immediate needs after arrival in Japan.
(3) Accommodations:
① Residence halls for international students provided by universities.
Some universities have residence halls for international students. The recipients enrolled at such universities may reside at these residence halls under certain conditions. However, due to the limited number of rooms, some of these facilities may be unavailable.
② Private boarding houses or apartments:
Those who are unable to find accommodation in the aforementioned facilities may live in regular dormitories of the university or in private boarding houses/apartments. It is difficult for recipients with dependents to find appropriate housing in Japan. The recipient is requested to arrive in Japan alone first to secure housing before having his/her spouse and/or family come to Japan.
(4) The English texts attached to the Application Guideline and the Application Form are for convenience only. The Japanese versions of the Application Guideline and the Application Form take precedence, and any English expressions do not change the Japanese content; if you have any questions about the content of the written text, you should inquire at the Japanese diplomatic mission.
(5) In addition to the regulations stipulated in this guideline, those that are necessary to implement the Japanese Government Scholarship are determined by the Japanese government.
(6) More detailed information on this scholarship program is available at the Japanese diplomatic missions.
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