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a. Thank you for your co-operation.
b. These are the things I’d like to ask you about the job.
c. I look forward to your reply.
d. First of all, I’d appreciate if you tell me how far the place is.
e. I would be grateful if you could give me further information.
f. In fact, that is all I would love to know about.
g. Please inform me at your earliest convenience.
Plan for letter writing
There are many reasons for writing a formal letter. One of them is to ask for information. Below is a plan of a formal letter asking for information regarding an advertisement. There are questions to help you when planning a letter of this type. Read the plan and compare it to the sample.
| Greeting | • use a formal greeting, not first names | |
| Opening paragraph | use set phrases to: • refer to the advertisement you have seen •state why you are writing | Where did you see the advertisement? Why are you writing this letter? |
| Main part | • ask for the information in a formal, polite and systematic manner | What do you want to find out? What is most/least important? (prioritise your requests) |
| Closing paragraph | • state anything you want to emphasise (e.g. repeat your request) • use set phrases to end your letter | Is there anything you want to emphasise? |
| Signing off | • use a formal signature ending. Sign your letter and print your full name below your signature. |
While writing a letter in English one should also use linking phrases to show time, contrast, consequence, cause, reason etc. in order to make the letter logical and well-structured.
| Linking Phrases: Time: before, before long, when, as soon as, just as, the moment that, while, as, during, in the meantime, immediately, after, afterwards, after that, later, sometime later, soon, then, next, in the beginning, at first, in the end, finally, eventually, at last, until, by the time. Concession - Contrast: although, even though, in spite of, despite, however, no matter how/what, whatever, but, while, whereas, nevertheless, regardless of. Result - Consequence: so…that, such…that, therefore, so, otherwise, for this reason, under the circumstances, consequently, as a consequence, as a result. Cause-Reason: because (of), as, since, due to, owing to. Emphasis: in fact, as a matter of fact, actually, to tell you the truth, strangely enough. |
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